🧾 Summary

If your organization utilizes multiple checking accounts, each tied to a distinct Accounts Payable (A/P) GL#, Workflow Modules Modern allows you to configure the system to choose an alternate A/P offset GL account during the transfer processing.

By default, A/P documents use a single GL offset account, but this can be expanded to allow alternate GLs for better alignment with multiple bank accounts (e.g., Operations, Grants, etc.).

📌 Note: Enabling this feature will apply the alternate A/P GL account to all transactions within the document. Partial application to individual lines is not supported.

🔧 Step-by-Step Solution

Step 1: Enable Alternate A/P Offset GL Account Selection

Navigation Path:
Maintenance ➝ Global Settings

1. In the Global Settings screen, search for:

   • GSID 122, or

   • The description: "Allow the default A/P offset GL account to be changed"

2. Toggle the setting to ON (Enable the option).

Step 2: Transfer Document and Choose Alternate A/P Account

When you’re ready to transfer a document as an invoice to MIP Fund Accounting:

1. Proceed with the standard invoice transfer process.

2. On the transfer screen, you will now see the option to select an alternate A/P offset GL account.

3. Choose the appropriate GL account that corresponds to the correct checking account (e.g., Operations, Grants, etc.).

4. Complete the transfer.
   
   This change allows the accounts payable person to manually choose a different GL offset. If one is not provided the default A/P offset GL# will be applied during the transfer process.

💡 Use Case Example

• Scenario: You have a checking account for Grant expenditures with its own A/P GL#.

• Solution: During the transfer process, select the A/P GL# linked to the Grants checking account, ensuring proper fund allocation in MIP.

📝 Notes

• Only users with sufficient permission levels can update Global Settings.

• Make sure all alternate GL accounts are already set up in MIP Fund Accounting.