Bank Feed Setup

Creation date: 8/26/2025 3:38 PM Updated: 6/17/2026 9:54 AM bank feed credit card

Important Note

Microix Support does not provide assistance for setup or training. For setup or training services, please contact sales@microix.net for a quote.

Bank Registration Process

The bank registration process may vary depending on your financial institution. Some banks allow the primary (master) account holder to sign in through Plaid and view all credit card accounts associated with the master account. If your bank supports this functionality, the primary account holder can select and link all eligible card accounts during a single registration process and can repeat later when adding new cards.

Other financial institutions restrict account access and only allow individual cardholders to view and authorize their own card accounts. In these cases, each cardholder must complete the registration process separately using their own online banking credentials. Once authenticated through Plaid, each cardholder can select and authorize their card account for use within Microix.

If you are unsure which registration method your bank supports, complete the registration process through Plaid and review the list of available accounts. If all card accounts are displayed, they can be linked during a single registration. If only one card account is displayed, each cardholder will need to register separately.

Prerequisites

Before using Bank Feed, ensure the following:

The Administrator/Card holder (specifically the person who will be processing the bank feed data into a document) must be configured in the workflow for the Accounts Payable document type.
The Approval Routing is set up for the Accounts Payable document type.
Appropriate Security Permissions are granted to users via Maintenance > Security for "Bank Feed"
Appropriate Security Permissions are granted to administrator via Maintenance > Security for "Requisition/Purchase Order/Credit Card Assignment"

❓Questions your consultant may need to help determine how your system will be configured:

Do you require an approved purchase order for each credit card charge before allowing the bank transaction to be processed and submitted for approval (Global Setting 600)?
Do you assign a default distribution code for each cardholder, allowing the system to automatically code expenses based on that distribution, with the exception of the GL account, which is selected by the user?
Who is responsible for reviewing bank transactions—the card administrator\delegate or the individual cardholder?
Are cards assigned to a single staff member, or are they shared among multiple staff?
Do you require receipts for all charges, or only for charges above a certain amount (Global Setting 601)?
How frequently do you need to record expenses in MIP Fund Accounting (daily, weekly, or monthly)?
When recording entries into MIP Accounting, do you create a cash disbursement to debit the expense and credit a contra cash account, then later debit the contra account during the statement AP payment process?
If processing monthly, will each cardholder or administrator have a copy of the statement to verify each charge before it is processed, submitted for approval, and transferred as an AP invoice (debit expense and credit accounts payable)?

Setup/Register Account (Administrator Only)

Step 1: Access Credit Card Assignment setup page

Navigate to Requisition/Purchase Order > Setup > Credit Card Assignment.
Click the green + button to add a cardholder account.
Complete the required fields:
- Administrator (Delegate) – Individual responsible for reviewing bank charges, attaching receipts, and creating the Microix Invoice for approval. This can be the actual cardholder or another staff member managing the card on behalf of the cardholder. The user must be set up in the Workflow as a Requester for the Accounts Payable document type.
- Bank Common Name – Credit card vendor or bank name.
- Card Number (Last 4) – Enter the last 4 digits of the card number or enter 0000 if not applicable.
- Card Holder Name – The name of the individual the card was issued to. Note: If the cardholder has access to Microix and has been granted bank feed access, they may participate in the process by reviewing charges, attaching receipts, and submitting documents for approval. Alternatively, they may leave the submission and approval process to the Administrator ("Delegate").
- Account ID – When importing credit card data from a CSV file, enter the Account ID that matches the value in the CSV file's Account ID column. For Bank Feed functionality, use the last four digits of the card number. The Account ID must be unique to each Card Holder. For accounts linked through the bank registration process, a green dot will appear next to the Account ID, indicating that the account is successfully linked. If the Account ID does not match the Account ID retrieved during the bank registration process, you may need to update the Account ID by selecting the appropriate value from the drop-down list after registration is complete. (Important: If your organization has multiple cards with the same last four digits, contact Support to enable additional features required to distinguish between those cards.)
- Vendor ID – Select the credit card vendor.
- Workflow – Select the default workflow for the employee identified in the Card Holder Name field.
- Distribution – (Optional) Select a default distribution code, if applicable. When selecting a distribution code, the system will automatically use it to code all bank feed transactions except the GL account. If you do not want this to happen, leave the distribution code blank.
- Shared Card User - An individual who is authorized to use the card and may require access to bank feed data to identify and assign their charges. Shared Card Users can review transactions and attach receipts to their charges; however, they cannot process bank feed transactions into a Microix document for approval. This function is restricted to the Card Holder and the Administrator ("Delegate").
Save the entry and click the Register button to begin connecting Microix to the cardholder’s bank account.
You will be redirected to the PLAID/Microix interface.
- Enter your cell phone number for verification.
- A verification code will be sent via text; enter the code to confirm your identity.
Search for and select your credit card vendor/bank.
- Once located, a list of available accounts will be displayed.
- Select the account that corresponds to the cardholder's name entered in Step 3 of the setup.
Complete the process.
- A successful connection message will appear once the linking process is finished.