📌 Overview

Based on global system settings, the status of a posted document cannot be changed under normal circumstances. This restriction exists to preserve the integrity of financial data that has already been posted to MIP's General Ledger.

You may encounter a system message indicating a transferred and posted document status cannot be changed. This occurs because the document has already been posted to MIP’s ledger.

🔍 Important Distinction: Posted vs. Unposted Documents

• Unposted documents

  • Can have their status changed.

  • Can be re-transferred to MIP after modifications.

• Posted documents

  • Cannot be re-transferred to MIP.

  • Have restricted status changes due to their presence in MIP's General Ledger.

Once a document is posted, the original transfer to MIP is final and cannot be repeated.

⚠️ When Changes Are Required for Posted Documents

If changes must be made to a Microix document that has already been posted to MIP, the process below may be followed only if:

• The same changes have already been made directly in MIP, and

• The intent is to keep Microix and MIP data in sync.

This process should be used sparingly and with appropriate authorization.

🛠 Procedure to Change a Posted Document’s Status

1. Disable the global setting (GSID 55)

   • Temporarily turn off global settings 55 "Do not allow to change status once document (ENC, API) transferred and posted in MIP".

2. Revert the document status

   • Navigate to Document Search.

   • Use the Change Status button.

   • Change the status to the level prior to transferring to MIP Accounting.

3. Apply necessary updates

   • Make the required changes to the document.

   • Change the status back to “Transferred to MIP.” using the steps outlined in section 2.

   • Note: The document cannot be re-transferred to MIP because the original transfer was already posted.

4. Restore standard controls

   • Disable the global setting to prevent changes to posted document statuses.

🚨 Key Notes and Warnings

• Posted documents cannot be re-transferred to MIP.

• This process does not create a new posting in MIP.

• Changes must already exist in MIP to avoid data discrepancies.

• Always restore global settings after completing changes to avoid unintended system behavior.

✅ Summary

System restrictions on posted documents are intentional and necessary for financial control. While exceptions can be made through a temporary global setting, they should only be used to maintain alignment between Microix and MIP and must be carefully managed.