🎯 Purpose

This article explains how to perform required receiving on a contract/blanket purchase order (PO) when there is a need to receive specific dollar amount rather than a percentage of quantity.

🧭 Background

When receiving is enforced for purchase orders (GSID 43), receiving is performed by quantity by default. This means users cannot directly receive a specific dollar amount (such as $23) unless the purchase order is structured in a way that allows dollar-based receiving.

If the PO line is set up using a traditional quantity and unit cost, the system will calculate receiving as a percentage of the total quantity, which indirectly represents a percentage of the total dollar value.

❓ Common Question

Can a customer receive an exact dollar amount (e.g., $23) on a $100,000 contract PO?

By default, no. The receiving screen only allows quantity-based receiving, which translates to a percentage of the total contract value.

✅ Recommended Solution (Best Practice)

To allow receiving of any specific payment amount, the PO line must be set up using the following method:

🛠️ PO Line Setup

• Quantity: Enter the total contract value (e.g., 100,000)

• Unit Cost: Enter $1.00

📊 Example

Contract PO total value: $100,000

PO line setup:

• Quantity: 100,000

• Unit Cost: $1.00

To receive $23:

• Enter 23 in the Quantity Received field

The system will then correctly record a $23 receipt.

🚫 What Not to Do

• Do not attempt to receive by entering a calculated percentage when an exact dollar amount is required.

• Do not use standard quantity/unit cost structures if partial dollar-based receiving is expected.

🧾 Summary

• Exact dollar-based receiving is only possible if the PO is structured with:

• • Quantity = total dollar value

  • Unit cost = $1.00

• With this setup, users can receive any payment amount by entering that amount directly into the quantity field.