📊 Overview

The Display Account Balance screen presents a consolidated view of financial data derived from both MIP Fund Accounting and Microix Workflow Modules. The balances shown represent current, real-time values based on posted and unposted activity in MIP, as well as in-process activity in Microix..

💰 Budget Column

Source: MIP Ledger
Description: Displays the posted budget amount from MIP.

Notes:

• By default, Microix displays the Revised Budget version.

• This can be changed in Maintenance → Application Options.

🧾 Actual Column

Source: MIP Ledger
Description: Displays posted financial transactions.

• Reflects only posted activity

• Updates as transactions are posted in MIP

🔒 Encumbrance Column

Source: MIP Encumbrance Module (if applicable)
Description: Displays the current remaining encumbrance balance.

Key Details:

• Partial payments reduce the balance

• Adjustments and liquidations are reflected immediately after posting

• Always represents the outstanding obligation

⏳ Unposted Column

Source: MIP Unposted Transactions
Description: Displays the total value of unposted transactions entered in MIP or documents transferred from Microix.

🔄 In-Process Column

Source: Microix Workflow Modules
Description: Displays the value of workflow documents that are actively in progress.

Included:

• Purchase Requests

• Purchase Orders

• Invoices

• Other expenditure-related workflow documents

Excluded until processed to a Microix Workflow Document:

• Bank Feed transactions

• Expense Reimbursements

• Invoice Capture documents

✅ Approved Column

Source: Microix Workflow Modules
Description: Displays the total value (obligations) that have been approved during the approval process. 

Configuration:

• Final Approved level is defined in Global Settings

• Default approved level is Level 10

📉 Available Column

Source: Calculated (MIP + Microix)
Description: Displays the remaining available budget after accounting for:

• Budget

• Actuals

• Encumbrances

• Unposted transactions

• In-Process documents

• Approved workflow documents

This represents the true available balance.

🛒 Purchase Orders & Payments – Common Questions

Does receiving a Purchase Order affect whether it is considered an obligation?

No. Receiving does not impact approved value/balances.
The Purchase Order remains until payment or adjustment occurs.

Do partial payments update balances?

Yes.

• Partial payments reduce the remaining PO or encumbrance balance

• Displayed values always reflect the current outstanding balance

Do encumbrance payments adjust balances?

Yes.

• Payments and adjustments immediately update the encumbrance balance

• Original amounts are not retained in the balance view

🔍 Document Drill-Down (Pop-Down) Behavior

The drill-down displays only documents contributing to the selected column.

If no documents appear:

• No qualifying documents exist for that column

• The account may contain only posted Actuals

📌 Summary

The Display Account Balance screen provides a real-time financial snapshot, dynamically updating as transactions move through MIP and Microix. All columns reflect current balances, not original document values.