Changes to your MIP database or Chart of Accounts (COA) structure can affect Microix Workflow Modules. The extent of the impact depends primarily on:
For example, an organization may have used MIP for many years but only recently started implementing Microix. If the MIP Chart of Accounts is changed before Microix goes live, the impact is generally much less because there are no Microix production transactions that need to be converted.
If Microix is already in production, however, certain COA changes can affect historical and active Microix transactions that were created using the previous MIP Chart of Accounts. Changes may also affect Microix configuration such as account restrictions, budgeted segments, default coding, and other settings that reference the MIP account structure.
Simply reconnecting Microix to a rebuilt or restructured MIP database does not necessarily convert existing Microix data to the new accounting structure. At a minimum, reconnecting allows Microix to recognize the new MIP structure so that new transactions can use the updated Chart of Accounts.
The following change types are listed from least impact to greatest potential impact.
To request a Microix relink to the updated MIP database, contact modern@microix.net. There is no charge for the relink itself.
If the MIP Chart of Accounts change consists of removing one or more segments from the existing structure, the impact to Microix is generally minimal.
Once the changes have been completed in MIP and the updated or rebuilt database is available, Microix will need to be reconnected to the MIP database so that the revised Chart of Accounts and segment structure can be recognized.
Overall Impact: Low. In most cases, removing segments from the existing MIP structure requires only a reconnect to the MIP database and verification of the updated structure.
If the existing MIP segment structure, segment lengths, and values remain unchanged and the organization is only adding one or more new segments, the impact to Microix is generally low.
Once the MIP changes are completed and the updated or rebuilt database is available, Microix will need to be reconnected to the MIP database so that the new segment structure can be recognized.
An important consideration is whether historical Microix transactions need values populated for the newly added segments.
The organization should determine whether:
Overall Impact: Low to Moderate. If the existing segment structure and values remain unchanged, the primary requirement is reconnecting Microix. The customer is responsible for reviewing and updating any Microix configuration affected by the new segment structure. Additional work may be required if historical Microix transactions need values populated for the newly added segments.
This type of change has the greatest potential impact to Microix, particularly when Microix is already in production.
Type 3 applies when the existing MIP Chart of Accounts is being restructured rather than simply adding or removing segments.
Examples include:
The required Microix work depends heavily on whether Microix has already gone live.
If Microix is still in implementation or testing and does not contain live production transactions that need to be retained, the impact is considerably less.
Overall Impact: Moderate. The work primarily consists of reconnecting Microix to the updated MIP database and having the customer review and update Microix configuration affected by the new Chart of Accounts structure.
If Microix already contains live production transactions, restructuring existing segments or segment values can have a substantial impact.
Existing Microix transactions contain accounting information based on the original MIP Chart of Accounts. Simply reconnecting Microix to the restructured MIP database will not automatically convert existing Microix transactions from the old accounting structure to the new structure.
In this situation, Microix Professional Services will be required to evaluate the changes and determine the required conversion work before the production environment is reconnected to the restructured MIP database.
The customer should provide Microix with documentation clearly identifying the old and new MIP structures, including:
Microix will review the scope and provide a quote for the required Professional Services work.
Depending on the restructuring, Microix may need to develop custom database conversion scripts to update existing Microix data to align with the new MIP Chart of Accounts structure.
Overall Impact: Moderate if Microix has not gone live; High if Microix is already in production.
The impact of an MIP Chart of Accounts change on Microix depends on both the type of structural change being made in MIP and whether Microix is already being used in production.
| Type | MIP COA Change | Typical Microix Impact | Professional Services |
|---|---|---|---|
| Type 1 – Remove Segments | Remove one or more existing segments without restructuring the remaining segments | Low – Reconnect Microix to the updated MIP database and verify the new structure | Generally not required |
| Type 2 – Add Segments | Add new segments while leaving existing segments, lengths, values, and order intact | Low to Moderate – Reconnect and review configuration. Determine whether historical transactions require values for the new segments | May be required if historical data must be populated or converted |
| Type 3 – Restructure, Pre-Go-Live | Change existing segment values, lengths, order, move values between segments, or perform a broader COA restructuring | Moderate – Reconnect and review affected Microix configuration | Generally not required when there are no production transactions to preserve |
| Type 3 – Restructure, Production | Same restructuring, but Microix already contains live production transactions | High – Existing Microix data may need to be converted from the old structure to the new structure | Professional Services evaluation is required; custom conversion scripts may also be required |